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2018 Western Regional Conference

11/8/2018 » 11/11/2018
2018 NAPABA Convention

11/7/2019 » 11/10/2019
2019 NAPABA Convention

2017 Sponsor Benefits/Forms


Please carefully review the important information below in order to take advantage of your sponsorship benefits.

Before you complete the sponsorship benefits form, please be sure to contact Priya Purandare in order to receive an invoice and detailed information about next steps.

Key Deadlines

  • July | Registration and housing opens

  • September 22 | Print advertisement due

  • October 20 | Deadline to complete sponsor benefits form

  • October 20 | Deadline to confirm use of exhibit space

  • October 20 | Green advertisement due

  • October 31 - November 2 | Inbound shipping to Marriott Marquis in Washington, DC

  • November 2-5 | NAPABA Convention (see exhibit hours and set-up/tear-down hours below)

Review and Complete Sponsor Forms

1. Complete sponsorship benefits form by Friday, Oct. 20, 2017.

2. Convention Advertisement (Bronze and higher sponsors may submit either a print program ad or green ad)

  • Advertisement specs | The deadline to submit a print ad is Friday, Sept. 22, 2017.
  • Green Ad Template  | a color ad prominently displayed on one or more video monitor(s) in high-traffic locations at the convention hotel. The deadline to submit a green ad is Friday, Oct. 20, 2017.

3. Exhibitor Order Form

  • If you are utilizing your booth space, please fill out the form and indicate your audio visual and internet needs to work directly with PSAV at the Marriott Marquis. 

4. Exhibitor Shipping Instructions

  • Sponsors are responsible for all inbound and outbound shipping handling and storage fees. NAPABA will not sign or accept any packages on your behalf
  • You may ship with any carrier you wish inbound. All outbound shipments onsite will need to go through FedEx.
  • Materials should be scheduled to arrive between October 31 and November 2.
  • Please be certain to address your boxes as specified in the instructions.

Exhibit Space

Included with all sponsorship levels is the opportunity to exhibit. The exhibit booth includes the following items:

  • (1) 6' skirted table
  • (2) chairs
  • (1) wastebasket
  • (1) power strip (please indicate on sponsor benefits form)

Should you require additional services for your booth, please fill out the AV/Internet form.

Please note that because the exhibit space is open to the public, we highly recommend you do not leave anything of value (such as computers, monitors, costly giveaways, etc,) in your booth unattended or overnight.

Exhibit Hours


Installation/Tear Down 

Exhibit Hours  

Thursday, Nov. 2   

8:00 am - noon

1:00 pm - 5:00 pm

Friday, Nov. 3

9:00 am - 5:00 pm

Saturday, Nov. 4

3:00 pm - 4:00 pm*

8:30 am - 3:00 pm

*Note: All exhibits must be removed by 4:00 pm or sponsor may be subject to fees assessed by the hotel to remove/pack materials. Hotel or NAPABA is not responsible for lost materials.

Registration | Now Open

Included with all sponsorship is a specified number of full registrations; see the chart below for the relevant number pertaining to your sponsorship level. Full registration includes admission to all panels, plenary sessions, scheduled meals, and the Installation Banquet. Full registration does not include entry into ticketed events or tours which require an additional fee. 

  Premier Diamond Jade Platinum Gold Silver Bronze Exhibitor
# of full registrations 15 10 8 6 5 4 3 2